Job Summary

Progressive Technology is seeking a detail-oriented and highly organized Digital Organization Specialist with proven expertise in Notion or Trello to support our internal teams in systematizing workflows, project tracking, and digital asset organization. The ideal candidate will work closely with department le to design, implement, and optimize digital organization systems that enhance collaboration, productivity, and transparency across our remote teams.

Key Responsibilities

• Design and implement customized project management systems using Notion or Trello based on department needs.

• Migrate and organize existing documentation, assets, and workflows into centralized dashboards.

• Train team members on best practices for using Notion or Trello efficiently.

• Maintain templates, automation rules, tagging systems, and workspace structures.

• Continuously improve systems through user feedback and performance analysis.

• Provide technical support to troubleshoot organization tool-related issues.

• Collaborate with teams to align systems with company goals and work styles.

• Ensure security and data integrity in all organizational processes.

Required Skills and Qualifications

• Strong proficiency with either Notion or Trello (ideally both).

• Demonstrated experience building and maintaining workspaces or dashboards.

• Understanding of digital project management principles and remote work dynamics.

• Excellent written and verbal communication skills.

• Ability to teach, coach, and present complex setups in a clear and friendly manner.

• Exceptional organizational and time management skills.

Experience

• Minimum of 1–3 years of hands-on experience with Notion or Trello in a professional or freelance setting.

• Previous experience setting up digital workflows or knowledge bases is highly preferred.

• Experience working with remote teams or in a tech-driven environment is a plus.

Working Hours

• Freelance, project-based, or hourly engagement depending on project needs.

• Flexible working hours with the freedom to set your own schedule.

• Must be available for periodic meetings or feedback sessions in standard business hours (GMT or EST preferred).

Knowledge, Skills, and Abilities

• High attention to detail and a passion for structure and clarity.

• Tech-savvy and quick to learn new tools and integrations.

• Proactive and independent worker, able to manage multiple tasks.

• Strong problem-solving skills and the ability to propose creative workflow solutions.

• Comfortable working in a dynamic and international remote team.

Benefits

• 100% remote work – collaborate from anywhere.

• Competitive freelance rates based on experience and project scope.

• Opportunities for recurring work on new and evolving digital projects.

• Work with a fast-growing technology company with a global mindset.

• Gain visibility and impact across departments by streamlining core operations.

Why Join Progressive Technology?

At Progressive Technology, we believe in empowering talent through flexibility, innovation, and trust. We do not just hire freelancers—we build long-term partnerships with creative thinkers who thrive in autonomous environments. You will be part of a collaborative culture that values clarity, creativity, and continuous improvement. If you are passionate about making systems smarter and teams more efficient, this is your chance to shine.

How to Apply

Interested candidates should submit the following:

• A brief cover letter or message describing your experience with Notion or Trello.

• Links to any public dashboards, templates, or portfolios you have built.

• Your resume or LinkedIn profile.

• Your availability and expected hourly or project rate.

Send your application to us with the subject:
Application – Digital Organization Specialist (Notion/Trello)