Remote Legal Executive Assistant

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Job description

About Equivity:

Equivity provides virtual paralegal, administrative, reception, staffing and marketing services to attorneys and businesses nationwide. Our team works remotely while maintaining a collaborative, professional environment built on long-term support, consistency, and client success.

Why You’ll Love Working Here

At Equivity, you are part of a dedicated, internally managed team of legal professionals—not a temporary placement. We provide ongoing work with established attorneys while maintaining the flexibility of remote work. You’ll be supported by an experienced operations team and work in a collaborative, professional environment that values quality and long-term relationships.

Benefits and compensation:

  • $23 per hour - W2 employment

  • Medical, dental, and vision coverage

  • Paid sick time and employee discounts

  • Quarterly performance bonuses

  • Reimbursement of certain expenses

  • Professional development and advancement opportunities

  • Supportive and inclusive remote work culture

About the Role:

Equivity is seeking a reliable and detail-oriented Legal Assistant with hands-on experience using Clio to support attorneys and paralegals with administrative, client-facing, and workflow support tasks. This role is ideal for someone who enjoys working within established systems, staying organized, and contributing to a well-structured legal team environment.

In this role, you’ll work as part of a dedicated, long-term team of legal professionals, supporting attorneys while remaining fully backed by Equivity’s internal operations and leadership. This is a support-focused position where you’ll help keep matters organized and moving forward within clearly defined workflows.

What You Might Do

  • Case & Matter Support: Assist with setting up and maintaining matters within Clio or other case management systems, including updating contacts, notes, tasks, and documents

  • Client Intake & Coordination: Support intake workflows by scheduling consultations, sending engagement agreements, and helping ensure required information and documents are collected

  • Calendar & Scheduling: Assist with managing calendars, scheduling meetings and deadlines, and helping track important dates

  • Task & Workflow Support: Help maintain task lists and workflows to support ongoing case progression

  • Client Communication: Communicate with clients to gather information, provide updates, and support a professional experience

  • Billing & Administrative Support: Assist with time entry, invoicing support, and general administrative processes

  • Document Management: Upload, organize, and maintain documents within firm systems

  • Email & Communication Support: Assist with inbox management, drafting routine correspondence, and routing communications

  • Follow-Ups: Help track next steps and follow up on outstanding items to support case progress

  • Operational Support: Contribute to maintaining organized systems and supporting day-to-day practice operations

We're looking for:

  • At least 1 year of experience in a legal administrative, legal assistant, or litigation support role.

  • Hands-on experience using Clio in a legal setting

  • A completed bachelor's degree

  • Minimum availability of 20 hours/week to start

  • Ability to work independently and manage multiple cases

  • Strong attention to detail and communication skill

  • Proficiency with Microsoft Office and Adobe

  • Windows-based computer preferred

  • Availability and responsiveness within 1 hour during standard business hours (9:00 AM – 6:00 PM)

Equivity is an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace.

To learn more about us, visit

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...